The purpose of this Maintenance Policy is to establish a framework to ensure the regular upkeep, safety, functionality, and aesthetics of the Jairams Arts and Science College's physical infrastructure, laboratories, equipment, and other resources, supporting a conducive environment for education and research.
Ensure all facilities and equipment are functional, safe, and up to standard.
Promote preventive maintenance to minimize breakdowns.
Establish clear responsibilities for maintenance activities.
Ensure optimal resource allocation for maintenance.
Foster sustainable and environmentally-friendly maintenance practices.
Scope of Maintenance Policy
This policy applies to all physical assets of the college including:
- Academic buildings and classrooms
- Laboratories and equipment (Science, Computer, etc.)
- Libraries
- Administrative offices
- Sports facilities and grounds
- Cafeteria and common areas
- IT infrastructure
- Electrical and plumbing systems
- Furniture and fixtures
General Maintenance
Daily cleaning of classrooms, restrooms, and other common areas. Maintaining the campus greenery. Promptly addressing any necessary repairs, including carpentry and painting.
Preventive Maintenance
Routine inspections and servicing of equipment and infrastructure to avoid breakdowns (e.g., lab equipment calibration, AC servicing, electrical checks).
Corrective Maintenance
Repairs or replacements after a fault or failure (e.g., plumbing repairs, furniture repairs).
Emergency Maintenance
Urgent attention to sudden breakdowns posing safety hazards (e.g., power failures, fire equipment malfunction).
Responsibilities
Principal/Management
Overall supervision and budget allocation for maintenance activities.
Maintenance Committee
Coordination and monitoring of maintenance tasks.
Department Heads
Reporting of issues in departmental infrastructure and ensuring lab equipment upkeep.
Students and Staff
Responsible usage of facilities and timely reporting of faults or damages.